EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate.
If it is not possible to make a clear selection of up to 5 candidates for the tendering phase on the basis of the criteria listed in the procurement documents (e.g. if a number of candidates achieve the same overall eligibility score), we reserve the right to increase the maximum number of 5.
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More than the required number of references may be provided but the number of 10 references should not be exceeded. If you are participating in the procedure as part of a candidate/bidding consortium, please note that the total number of references for all members of the consortium combined should not exceed 10.
Only references that have the required minimum commission value of EUR 2.000.000,00 will be assessed.
Only references that have started and/or finished in the last 36 months (deadline: end of deadline for the submission of requests to participate) will be assessed. If a reference project satisfies both the minimum criteria and the weighted criteria, it will be counted for both assessments.
Only reference projects will be assessed if the reference project description clearly explains why the reference meets the required technical eligibility criterion and makes it possible to clearly assign the reference to a required eligibility criterion (see self-declaration of eligibility).
The maximum number of points that can be achieved per weighted criterion is 10 points.
Weighted criteria for the selection of candidates:
1. Organization and booking of business trips (flights, rail, hotels, rental cars) 25%
2. Use and support of online booking tools 10%
3. Operation of a travel office / travel management helpdesk with emergency services 25%
4. Travel management services for public authorities 5%
5. Experience using SAP Concur 5%
6. Regional Experience in Eastern Africa 20%
7. Experience of development projects (at least 50% ODA-financed) 10%